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Preparing a Job Description
A job description describes the demands of the job and helps paint a picture of the job, it will explain why it exists and its relationship to organisation's objectives, its main duties and responsibilities and how the job relates to those of others in the organisation.
The 10 headings you should find in a job description are:
- Job Title
- Department
- Purpose of the Job
- Who the job holder is Responsible to
- Supervisory Responsibilities attached to the role
- Accountabilities of the role
- Main Duties expected in the role
- Working Conditions involved
- Qualifications and Experience expected of the job holder
- Salary and Benefits
- Prospects for the Role
- Any Other Relevant Information
There are three main purposes of the Job Description:
To enable both the interviewer and candidate to fully understand a vacancy. In the later stages of the interview process, the person interviewing candidates is often not the person for whom they will be working. In large organisations, the interviewer may be from the human resources department and will not know the finer points of every job within the company. Similarly, job descriptions are essential documents for recruitment consultants in enabling them to understand specific roles.
To give the applicant full details of the job. A prospective employee can only assess the nature and scope of the job by reading the job description. The job description is the means by which applicants can assess whether or not the job is suitable for, or of interest, to them.
To provide a company record of the different jobs within the organisation. It is possible to gain a good understanding of an organisation's activity by studying the individual job descriptions which collectively constitute the work force, assuming, of course, that they are an up-to-date record.MR |
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